BOOTH DESIGN REGULATIONS
These booth design regulations have been developed over a number of years to encourage creativity while maintaining a high quality, orderly and visually appealing exhibit floor.
IMPORTANT REGULATIONS
- Definition of Booth Types
- Regulations of the Direct Energy Centre
- Electrical equipment regulations
- Occupational Health and Safety Act and Regulations
BOOTH LAYOUT AND DESIGN
- Exhibitors are provided with floor space only. Show Management does not provide walls of any kind therefore exhibitors are responsible for providing hard walls to create a separation from each adjoining booth. Exhibitors cannot use a neighbour’s exposed walls as a backdrop. In some cases, display elements may meet the criteria for separating walls.
- Pipe-and-drape walls, rented draped tables and draped platforms are not permitted.
- Backs of separating walls: These must be completely finished within 2’-0’’ of an aisle and finished above the 8’-0’’ level elsewhere, in neutral colours or a dark scrim fabric. No signage or logos may be incorporated on the backs. Self-finished modular exhibit systems are acceptable, but the structure of pop-up displays must be covered as specified above.
- Island walls and opaque displays over 3’-0” high may only block 50% of any open side.
- Signage must not inappropriately block views of the rest of the show floor. Please refer to the individual descriptions on the Definition of Booth Types section for signage height restrictions. For booths 400 sq ft and over, signage may be suspended from the ceiling structure of the exhibit hall (it must stop 10’-0” clear of the floor). Installation is at the exhibitor’s expense and must be arranged through the Direct Energy Centre’s Signage Installation Services.
- Floor covering is required in all booths. Aisle carpet will be black, and will extend to the booth line. For this reason, no part of the exhibit including the floor covering can extend even minimally beyond the booth.
- Exhibitors with island booths or peninsula booths 200 sq ft and over who wish to build their structure higher than 12’-0” must have engineered, stamped exhibit drawings. Exhibitors who are unable to produce engineered drawings in their own offices may submit their exhibit drawings to an engineer for a fee (please call the engineer directly for a quote). Exhibitors may contact the company list below if they need this service:
RCM Technologies www.mecl.com
6620 Kitimat Rd, Mississauga, Ontario L5N 2B8
T. 905-821-1616 x.229 F. 905-821-1613
Contact: Cindy Sypher (Manager, Risk Management Engineering)
Booth designs that deviate in any way from the above mentioned regulations must be granted prior approval from show management. Submit your design proposal to Ximena Villate a the IIDEX/NeoCon Canada office (T. 416-960-4504, F. 416-921-2707, ).
NOTICE OF PROJECT
Any exhibitor who will spend more than $50,000 on materials and labour to construct their booth must file a “Notice of Project” with the Ministry of Labour before move-in. Please contact Ximena Villate at 416-960-4504 or to request the necessary form; forms are also available at all Ministry of Labour offices. There is no cost to file the Notice of Project, however, if you do not file there could be a fine imposed on you on-site. Please contact the Ministry of Labour directly if you have any questions (416-235-5330).
INSTALLATION
Construction and installation of displays must be confined within the exhibitor’s booth space, and are not permitted in the aisles. Construction that may cause disturbance or damage to other exhibits, such as strong paint fumes or excessive dust, is prohibited.
AUDIO-VISUAL PRESENTATIONS
Audio-visual and interactive aspects must be located within the booth space to avoid congestion in the aisles and volumes must be maintained at minimum levels that will not be bothersome to other exhibitors or attendees. We request that you turn off all amplified sound during the three Keynote Speaker sessions that take place in the show floor theatre from 9:00 – 10:00am and 1:00pm – 2:00pm on Thursday and from 9:00 – 10:00am, 1:00pm – 2:00pm and 4:00pm – 5:00pm on Friday.