SHIPPING & MATERIAL HANDLING
The very competitive material handling rates of $55.00 per cwt. for warehouse shipments and $40.00 for direct shipments allows you to anticipate costs in advance. Warehouse shipments will be delivered to your booth by 2:00pm of the first move-in day. Direct shipments will be scheduled according to each exhibitor’s assigned move-in time. Remember that the rate includes material handling right to your booth both ways, as well as carton/crate handling and storage. If you wish to adjust your assigned move-in time please contact Stronco Show Services – Greg Bracken at 905-270-6767 x. 2231 or
YOU HAVE TWO SHIPPING OPTIONS:
Option 1: Advance Shipments to Warehouse
Option 2: Direct Shipping to the Direct Energy Centre
For more information please read the Stronco Show Services Material Handling Order Form.
HANDLE IT YOURSELF
The maximum time allotted for vehicle off-loading is 45 minutes. No mechanical conveyances will be provided for the movement of display material from the loading dock area to your booth. If you require assistance with your merchandise, select either Option 1 or Option 2 on the previous page for material handling. For smaller shipments, a limited number of dollies are available on loan from Stronco Show Services.
If an exhibitor’s representative is not present, IIDEX/NeoCon Canada reserves the right to order equipment and/or materials moved from the receiving dock to the exhibitor’s booth area, or to order the removal of the truck from the receiving dock area. Charges for this service will be invoiced by Stronco Show Services to the exhibitor. Parking at loading bays is prohibited. Trucks must be removed as soon as unloading is complete. All exhibitors are urged to review their materials handling operations and requirements with Stronco Show Services well in advance of move-in.
MARSHALLING YARD (For Direct Shipments)
A marshalling yard has been established in Parking Lot A at the corner of Strachan Ave. and Fleet Street to facilitate the move-in and move-out. All vehicles must report to the Marshalling Yard prior to offloading. Click here to see the Direct Energy Centre Grounds Map.
MOVE-IN
Dates & Times
Monday, September 25 9:00 am - 6:00 pm
Tuesday, September 26 7:00 am - 7:00 pm
Wednesday, September 27 7:00 am - 7:00 pm
Each exhibitor must complete and submit Stronco’s Move-In Survey. Once the surveys have been returned to Stronco Show Services exhibitor will then be notified closer to the show of their assigned move-in time. (If you wish to adjust your assigned move-in time, please contact Stronco Show Services – Greg Bracken at 905-270-6767 x. 2231 or ).
Exhibitors may continue to work on their booths after the designated move-in times. For security purposes, exhibitors must notify Show Management if working after the designated move-in times. After hours access is through the security door at the West Docks.
Exhibitors shipping less than a tractor trailer load of goods to the show are urged to pre-ship the goods through the Warehouse. By pre-shipping, you will avoid delays as pre-shipped goods will be consolidated by Stronco Show Services and delivered to your booth by 2:00pm on Monday, September 25. Note: The Stronco Show Services Advance Show Receiving Order Form must be completed and faxed back to Stronco Show Services by September 14, 2006.
MOVE-OUT
Dates & Times
Friday, September 29 6:00 pm - 12:00 am
Saturday, September 30 7:00 am - 4:00 pm
No dismantling or removal of material is permitted before 6:00pm on Friday, September 29, 2006. A penalty will be assessed to any exhibitor dismantling or removing material prior to that time. Move-out may begin once the aisle carpet has been removed from the floor. Exhibitors may work after designated move-out times, but material handling will not be available.
**Exhibitors are urged to remove small cartons and open cases of products from the building immediately after 6:00 pm on the closing day. While Show Management will take all reasonable security precautions to safeguard small items, immediate removal of such items will minimize the possibility of loss or damage.
SHIPMENTS FROM THE SHOW
You may ship your materials from the show via any carrier. However, Stronco Logistic Services is the preferred shipper and will be on site to assist you. Stronco Logistic Services is available for domestic and inter-city deliveries. You are required only to pack your material, and after it is packed, to file a Shipment Order Form (bill of lading) with the service desk. You are also responsible for notifying the carrier of the pick-up. Neither Stronco Logistic Services nor Stronco Show Services assumes responsibility for shipments until they are collected from the exhibitor’s booth. A representative of the exhibitor should remain to watch the property until this has been done. You may obtain blank bills of lading at the Stronco Logistic / Stronco Show Services service desk.
NOTE: Any exhibitor material not picked up by 4:00pm on Saturday, September 30, 2006, will be re-routed at the exhibitor’s expense. International exhibitors’ freight will be forwarded via Stronco Logistic Services and Canadian exhibitors will have their freight sent to the Stronco Show Services warehouse at the exhibitor’s expense, no exceptions.
STORAGE OF CRATES
Material Handling rates include the removal, storage and return of empty crates and cartons. Exhibitors who handle their own freight should complete the Stronco Show Services Storage Order Form if they wish to arrange storage of empties or other material during the show.
CUSTOMS & INTERNATIONAL SHIPMENTS
Stronco Logistic Services, the Official Customs Broker for IIDEX/NeoCon Canada provides trans-border transportation. You have the option, however, to ship your materials to the show via any carrier. Stronco Logistic Services will maintain staff on site from move-in through move-out to assist exhibitors with their entry/import and return/export of goods. Exhibitors may request a comprehensive Customs Guide for Exhibitors from Stronco Logistic Services to assist in the preparation and distribution of documents. Should you have any questions, please contact them directly.
Special Note: U.S.A. Exhibitors who are sending equipment to the show that is not of U.S.A. origin must complete a special customs form for U.S. Customs to ensure easy return to the U.S.A. after the show. Contact the Official Customs Broker for complete details to handle this particular situation.
Stronco Logistic Services
5919 Shawson Drive Mississauga, Ontario L4W 3Y2 Canada
Tel: 905 270 6767 ext 2283 Cell: 416-258-6034 Toll: 1-800-662-2621
Fax: 905-270-6771 Email:
Contact: Gerrit Watson
Exhibitors wishing to contact the Canada Border Services Agency may call 1-800-461-9999 within Canada or 204-983-3500 or 506-636-5064 from outside of Canada. Alternatively exhibitors may visit their website for more information: www.cbsa.gc.ca.
Duties and Taxes
Equipment and exhibits for this show, which will leave the country after the show, may be brought in free of duties and taxes but subject to a deposit equal to the duties and taxes normally levied on them. (No duties apply, just 6% GST for products made in the U.S.A.). The Official Customs Broker has made arrangements with Canada Customs for a bond to cover all imports to this show. Exhibitors using the services of the Official Customs Broker will therefore not be required to issue a separate power of attorney.
Note: For printed materials, advertising material and give-away articles, Canada Customs requires the payment of full duties and taxes on these materials. (No duties apply, just 6% GST for products made in the U.S.A.). For more details, contact the Official Customs Broker directly.
The Goods and Services Tax (GST) is currently 6%. GST tax paid in association with IIDEX/NeoCon Canada and related travel costs is refundable for exhibitors based outside of Canada. For information about the Visitor Rebate Program or other GST questions, please contact Revenue Canada at 1-800-668-4748 within Canada or at 1-902-432-5608 from outside Canada. Email address: . Website: www.cra-arc.gc.ca
Advance Shipments
It is imperative that Customs Commercial invoices be mailed to the customs broker at least two weeks prior to shipping goods, since Canada Customs will not permit entry of goods to the building without the invoice. Shipments should be dispatched to arrive at least one week in advance of the show move-in to allow for customs clearance. Shipments must be warehoused at the brokers before delivery to the show building on the first move-in day.
The Official Customs Broker, Stronco Logistic Services, has bonded warehouse facilities to receive advance shipments for trade shows. Freight will be received in their warehouse up to 30 days prior to show move-in. Quotes are available, on request, covering all necessary paperwork for in and out movement and delivery to and from the show.
Overseas Shipments
It is recommended that exhibitors who will have shipments coming by sea arrange to have them made by the first vessel to allow time for customs clearance and delivery to the show building. Exhibitors shipping materials from outside of Canada must use the services of a customs broker. Carefully label your crates and material for the show, make absolutely sure that you are familiar with Customs procedure, ensure that you have the necessary forms and be familiar with Canadian Customs policy for your products.
Private Movement of Exhibit Material
Exhibitors using their own trucks or methods of transportation other than common carrier, should advise their broker well in advance of their expected arrival. Contact the Official Customs Broker, Stronco Logistic Services, regarding Air Express, Air Freight, Air Cargo, Trucks, Private Vehicles and Airline Hand Baggage.
TORONTO To BALTIMORE NeoConvoy
Exhibitors participating in both NeoCon East (October 11 – October 12 in Baltimore) and IIDEX/NeoCon Canada can take advantage of the consolidated shipment leaving from Toronto for Baltimore.
Details:
Stronco Logistics Services is planning on providing shipping/customs savings of US$0.25 to 0.45 per lb. or more depending on the number of participants
(the special rate would be US$0.50 - 0.65 per lb. instead of $0.90 - $1.10 per lb.)
Stronco, the IIDEX/NeoCon Canada Official Show Decorator will provide a special rate on material handling/drayage of CAN$38 per cwt in Toronto and CAN$43per cwt for advanced warehousing.
RPM CompleteXpo, the NeoCon East Official Show Decorator will provide a special rate on material handling/drayage of US$64.50 per cwt in Baltimore.
Contact Ximena Villate at or 416-960-4504 with any questions.